New document management platform for UC staff personnel files.
The University of Canterbury (UC) seeks a new platform to replace its end-of-life custom-built system for managing staff personnel documents, currently using SharePoint 2016 and PSI Capture. The solution must integrate seamlessly with Workday HCM and provide comprehensive Document Management System functionalities, including document lifecycle management (creation, versioning, approvals, retention, auditing, and secure disposal). It will handle essential files such as offer letters, Inland Revenue notifications, and job change records, with document compliance protocols including a seven-year retention policy post-employment. The platform will enable access for Payroll, HR staff, managers, and employees, whereas currently only HR has access. The deployment is alongside Workday HCM.